Of The Association
“HOME OF MACEDONIAN CULTURE”
June 19, 2003
this page in Greek
FOUNDING – TITLE – HEADQUARTERS
The association is founded with the name “HOME OF MACEDONIAN CULTURE”,
based in Florina (Lerin).
The purpose of the association is:
a) The cultural, spiritual and artistic enrichment of the members
of the association, and the development of a sense of spirit, cooperation,
solidarity and affection amongst them.
b) The cultural decentralization and protection of the spiritual
and artistic festivals and traditions and the monuments of its civilization,
and in general the preservation and dissemination of Macedonian civilization.
The preservation and cultivation of the Macedonian language – MACEDONCKI.
c) The protection of the natural and cultural environment of
The above aims are achieved through all legal means, in particular:
a) Through lectures, publications, and activities of all types.
b) Through the establishment of a clubhouse, library, through
the publication of a newspaper, magazine, books, by organizing lecture
series, social, artistic and recreational events, by organizing excursions,
film showings, theatrical performances, exhibitions of painting, sculpture
and photography, by musical and literary presentations, etc.
c) Through the collaboration of the association with other
associations that have common aims, with the local government and other
qualified public or private agencies.
d) Through electronic media (radio/television programming).
e) By decision of the General Meeting, special groups (for
dance, music, chess, football, youth, men, etc) may be formed in accordance,
always, with the rules of the provisions.
These groups are open to all young people in the region, whether
or not they join the association.
f) The collaboration with cultural societies of other countries
to exchange cultural/political experiences within a framework of friendship
MEMBERS – RIGHTS – OBLIGATIONS
1. The minimum number of members in the association is fixed at twenty
(20). There is no limit to the number of members in the association.
To become a member of the association, one must submit an application
to the Board of Directors (Board), stating that s/he has fulfilled
the conditions of article 9 paragraph 1 and that s/he accepts without
reservation the statutes and aims of the association. If the Board
does not approve the application, the prospective member may appeal
at the association’s General Meeting (G.M.). This application is not
required of the founding members.
2. The association’s members must pay a registration fee of
euro and annual membership dues of €6.00 euro. These amounts
may be raised by decision of the Board.
3. In exceptional cases the title of honorary member may be
Honorary members of the association are those who, by decision
of the G.M., taken by a majority of three fourths (3/4) of the present
members, have decisively contributed to the achievement of the aims
of the association.
4. The members have the obligation:
a) To uphold the statutes and decisions of the association’s
G.M. and the Board.
b) To pay their monthly dues to the association in a timely
fashion in the amount
determined by the Board.
c) To take part in the association’s activities, and in its
efforts and endeavors to achieve its aims.
d) Anyone who resigns or is expelled from the association is
not entitled to
reimbursement of moneys paid to the association, has no right
to the assets of the association, and is obligated to pay any dues owed
to the association in accordance with the law.
e) A member who has not paid his/her dues is not entitled to
vote in elections or
to hold office.
f) Regular members of the association are entitled to participate
in the G.M., to
express opinions on the topics under discussion, to propose
and vote on various proposals, to elect and be elected to the Board
and to other administrative bodies of the association, provided that
their dues are in paid in full and that they have been registered members
of the Association for two (2) months prior to the convening date of
the General Meeting.
g) Honorary members may participate in the G.M. but do not
have the right to
h) Any member of the association has the right to resign from
after submitting a written statement to the Board.
i) A regular member may be struck from the rolls of the association,
decision of the Board, when his/her dues are six (6) months
in arrears; by the absolute majority of the G.M. when s/he has violated
the terms of the statutes or the decisions of the G.M.; and when his
or her acts or omissions are detrimental to the aims of the association.
A regular member who has been struck for reasons cited in the second
item of this article may be reinstated by a decision at the next G.M.
taken by a majority vote of three fourths (3/4) of the present members.
A person struck for reasons cited in the first part of this article
may be reinstated by a simple application to the Board after having
remitted any past dues. The re-registration of a member who has resigned
or been struck for reasons in the second item of the above article follows
the normal registration procedure of a new member.
j) Membership in the association is not open to any person
under the age of
REVENUE AND PROPERTY OF THE ASSOCIATION
1. The association’s revenue comes from registration
fees, membership dues, and any other legal income (members’
contributions, profits from organized events, sales of its publications,
etc) that do not conflict with the aims of the association.
2. The association’s moveable property is acquired and transferred
by decision of the Board if in excess of €1000.00 euro. Transactions
of less than €1000.00 euro require only the President’s approval to
the association’s Treasurer. Immovable property is acquired and transferred
by decision of the Board, which is ratified by the G.M.
3. The association is a non-profit organization.
ADMINISTRATIVE BODIES OF THE ASSOCIATION
The association’s administrative bodies are:
1. The General Meeting
2. The Board of Directors
3. The Auditing Committee
THE BOARD OF DIRECTORS (BOARD)
1. The association is administrated by a seven-member Board, consisting
of the 1. President, 2. Vice-President, 3. General Secretary, 4. Special
Secretary, 5. Treasurer, and two members. Every two years, the members
of the Board and three alternate members are elected by secret ballot
for a two-year term at a regular General Meeting. [The term of office
is] from 15.09 to 15.10. Votes are cast on ballots stamped with the
seal of the association. A three-member returns committee, which is
selected by the G.M., counts the votes.
3. The Board of Directors (Board), at its first meeting, which
no later than one week after elections, elects by secret ballot
its President, Vice-President, General Secretary, Special Secretary,
and Treasurer. The invitation to convene the Board as a body is the
duty of the senior-most elected Director.
REPLACING MEMBERS OF THE BOARD
Any member of the Board may be replaced by the first alternate member
a) s/he submits a resignation.
b) is unjustifiably absent from three consecutive Board meetings.
c) for any reason has lost his/her status as a member of the
DUTIES OF THE BOARD
The duties of the Board are:
a) to faithfully uphold of the Articles and the decisions of
the G.M. and, in
general, to see to achieving the aims of the association.
b) to manage the revenue of the association and to submit the
report and budget to the G.M.
c) to organize and implement the association’s scheduled events
d) to be responsible for all matters concerning the association.
SESSIONS OF THE BOARD
The Board is convened by the President and meets regularly every month
and in special sessions when necessary. A special session of the Board
is convened upon the written request of three members of the Board and
for specific matters. The Board has a quorum when at least five of its
members are present. In the event of a tie vote, the President has the
overriding vote. The Board consists of seven members and its term is
suspended when only five members remain. The Board represents the association
and the President represents the Board. By decision of the Board, representation
may be assigned to a third person provided s/he is confirmed by the
G.M. The offices of the members of the Board are honorary and are performed
without remuneration. Any member of the association may attend the sessions
of the BOARD but does not have the right to speak.
DUTIES OF THE PRESIDENT
The President of the Board represents the association before the Court
and all governmental agencies, natural persons or legal entities. S/he,
together with the General Secretary, carries out the decisions of the
G.M. and the Board and co-signs with the General Secretary all documents
and minutes of the meetings. When the President is unable, absent or
otherwise impeded from carrying out his or her duties, s/he is succeeded
by the Vice-President, followed by the General Secretary.
DUTIES OF THE VICE-PRESIDENT
The Vice-President succeeds the President when the latter is unable
to carry out his or her duties.
DUTIES OF THE GENERAL SECRETARY
The General Secretary manages the offices of the association, submits
the items on the agenda, maintains the membership register and files,
conducts correspondence, and takes the minutes at the sessions of the
S/he keeps the files and the association’s seal. S/he co-signs
with the President all documents, payment orders, minutes of meetings,
etc, and with the President represents the association in every authority.
DUTIES OF THE SPECIAL SECRETARY
The Special Secretary succeeds the General Secretary when the latter
is unable to perform his/her duties and takes the minutes of the G.M.
DUTIES OF THE TREASURER
The Treasurer keeps association’s Treasury, records all collections
in duplicate receipt, makes payments on the basis of orders that bear
the signatures of the President and the General Secretary of the Board
and the association’s seal, and makes deposits. He must have only €1000
euro at his disposal for the current needs of the association. The association’s
income is deposited in an account in the association’s name in the Post
Office Savings Bank or in one of the Banks of Florina. Every withdrawal
of funds requires the decision of the Board. The Treasurer keeps the
books of the Treasury, which are numbered and signed on the last page
by the association’s President and the General Secretary. S/he prepares
and submits to the Board, in a timely fashion, an account of the association’s
income and expenses and a list of those members who are in arrears with
their dues. When the Treasurer is absent or impeded s/he is succeeded
by a member of the Board who s/he has designated as assistant.
The Treasurer collects the members’ dues and at every session
reports the names of those members in good standing who are entitled
to vote. S/he compiles the annual financial report and reads it at the
General Meeting, which rules to confirm it.
At the same elections held for the Board, the G.M. also elects a three-member
Auditing Committee with two alternate members, which has the right to audit
the books of the Treasury and compile a relevant report that it submits every
two years a regular General Meeting. The President of the Auditing Committee
is designated by decision of its members.
The Auditing Committee (A.C.):
The Auditing Committee has three members and is elected along with the Board
by the G.M. Its term expires together with that of the Board. The A.C. is organized
in a body in the same manner as the Board and is convened by the president
when there is a need and especially before a review session of the G.M., at
which time it audits the association’s books and compiles the relevant report.
It has a quorum with two members and in the event of a tie vote the president
has the overriding vote.
The General Meeting is the highest body of the association and decides
on all matters within its capacity, either by law or by the present
statutes. It confirms the annual financial report of the Board of Directors
and elects among its members those who will constitute the Board of
Directors and the Auditing Committee. The General Meeting is differentiated
as to Regular, Special and Statutory Meetings.
a. A Regular Meeting is convened once a year either for elections
for the annual financial review.
b. A Special Meeting may be called at any time as prescribed
provisions of the statutes. The Present of the association
may convene a Special General Meeting when: 1. S/he deems it necessary,
2. It is requested by 3 of the 5 members of the Board, or 3. It is requested
by 2/5 of the association’s members.
c. A Statutory General Meeting, which is convened exclusively
purposes of amending the statutes, is convened by the Board
or when requested by 2/5 of the members in good standing.
An invitation to convene a regular, special or statutory G.M.
must contain: a) the place of the meeting, b) the time of the meeting,
c) the topics on the agenda (a topic that is not listed may not be discussed,
and any such discussion is null and void), and d) an alternate invitation
including time and place if there is no quorum at the first meeting.
The association’s highest body is the General Meeting of its members,
which also oversees the administration of the association. The General
Meeting of the association’s members is convened as stated above at
least once a year by the President of the Board or by decision of the
Board. The association’s members are notified of the session of the
G.M. either by an announcement published eight days beforehand in a
Florina newspaper or by personal invitation to each member individually.
Elections of the new Board and A.C. are held every two years. General
Meetings can be convened specially when deemed necessary by the Board
or when 1/5 of the association’s members in good standing request it
in writing. In this event, the President of the Board is required to
call the meeting within one month of the submission of such a request.
A session of the G.M. is considered to have a quorum when it
is attended by half (1/2) plus one (1) of the members in good standing.
In the event that there is no quorum, the G.M. will reconvene one week
later on the same day and time and with the same agenda, at which time
it will have a quorum regardless of how many members are present.
The G.M. is presided over by the chair, which consists of the
President of the association, the Special Secretary and one other member
of the Board, unless it is for the election of the Board. In that event,
a three-member returns committee is selected for the sole purposes of
conducting the elections.
The decisions of the G.M. are taken by a simple majority in
an open ballot by those members present and by secret ballot when concerning
the election to an organ of the association, a vote of confidence on
the Board to confirm accountability, and general personal matters. A
different form of majority is used when so designated by the provisions
of the present statutes.
The decisions of the G.M. stand for internal rules and regulations,
but they cannot be repealed or amended without the due legal process
provided in the present statutes.
Any issue that is not regulated by the present statutes is
regulated by the G.M as prescribed by law and constitutes an internal
rule and regulation of the association.
The report of the proceedings of the year that passed is read
at the Regular G.M. as is the financial report, which is then confirmed.
The report of the A.C. is also read at the same session.
Topics of the annual General Meeting are:
a) Report of the proceedings of the Board and a discussion
to confirm it.
b) Report of the A.C. on the financial position of the association.
c) Passing of the budget submitted by the Board.
d) Election of the Board and A.C.
e) Any other matter that the Board deems expedient or which
requested by application duly submitted by 1/10 of the members
in good standing. Elections are held immediately following the selection
of the three-member returns committee and on the same day that the biennial
Regular General Meeting is convened.
PARTICIPATION IN SECONDARY AND TERTIARY
CULTURAL ORGANIZATIONS – GENERAL PROVISIONS
The association has the right to join and participate in secondary
and tertiary cultural organizations (federations, etc). In addition,
the association has the right to join and participate in other European
or international unions.
The association is obligated to comply with the law and the Civil Code.
1. Elections are conducted by secret ballot. Only those members in
good standing are eligible to vote. Eligibility to hold office
is extended only those members who have been on the rolls of the association
for two months preceding the General Meeting elections.
2. The Returns Committee accepts nominations for members of
Board for one hour prior to the start of voting.
3. The first seven members of the Board are elected in order
of votes, the next three in line are elected as alternate members.
4. A single ballot is used, which contains the names of all
for the Board in alphabetical order, with those for the Board
of Directors duly indicated on the top and those nominees for the Auditing
Committee marked accordingly on the lower portion of the ballot.
DISSOLUTION OF THE ASSOCIATION
The association is dissolved: a) If the number of members falls below
ten (10), b) If so decided by a General Meeting that has convened for
this purpose and with the vote of three fourths (3/4) of its members
in good standing. In the event of dissolution of the association, its
property devolves to needy families of Florina as ruled on by the Board.
AMENDMENT OF THE STATUTES
The Statutes may be amended by a decision of the G.M., which is taken
with the majority of three fourths (3/4) of those members able to take
part in the G.M. as such participation is defined in the statutes.
SEAL OF THE ASSOCIATION
The association has its own seal. It is round in shape, with the words
ΣΤΕΓΗ ΜΑΚΕΔΟΝΙΚΟΥ ΠΟΛΙΤΙΣΜΟΥ [HOME OF MACEDONIAN CULTURE] on its circumference
and the words ΦΛΟΡΙΝΑ 1989 [FLORINA 1989] in the center.
INTERPRETATION OF ARTICLES
All matters that are not regulated by the present statutes are regulated
by the G.M. as prescribed by the law for associations. The G.M. has
the authority in the event of question concerning the interpretation
of the articles of the present statutes.
The association is obligated to maintain the following books:
a) Register of Members
b) Minutes of the General Meetings
c) Minutes of the Sessions of the Board of Directors
d) Income – Expenses
f) File of incoming and outgoing documents.
The Prefect or other authorized agent validates the books before
they are used.
INTERNAL RULES AND REGULATIONS
AND INTERIM PROVISIONS
1. Internal Rules and Regulations
The Board may draft Internal Rules and Regulations that may
implemented if approved by the G.M.
2. Interim Provisions
a. Once the legal personality and the legally required confirmation
have been attained and the statutes published, the Provisional Board
has six months during which it is obligated to call elections for the
b. The members that enroll within one month from the day of
recognition are considered equal in rank to the founding members.
The present statues containing twenty-five (25) articles, having been
read at the statutory meeting of the members, which convened for this
purpose in Florina, and will be valid from its publication in the public
register of associations kept by the Florina Court of First Instance,
was approved unanimously by article and as a whole and is signed by
the following [94 founding members].